The Beaufort County Register of Deeds serves as custodian and manager of a number of official public records. Documents related to real estate transactions are recorded, indexed, and managed in the Register of Deeds Office. Registration of such documents gives legal public notice as to title and is vital to property ownership and finance.
The following information is also available in the Register of Deeds' office:
An online record search for real estate documents and vital record indices will soon be available for documents or certificates recorded on or after January 1, 1995.
There are companies soliciting business as "Deed Retrieval Services" or "Record Retrieval Department". These organization send mailings labeled as "Final Notice" or offer to provide a "grant deed and property profile" to ensure that a property transfer has taken place, exchange for a large processing fee.
The information which they claim to offer is available for a minimal cost through your local register of deeds office. If you obtain any similar notices to the ones mentioned above, it is recommended that you contact your local register of deeds office with any questions regarding such solicitations. See also http://ncdoj.com/News-and-Alerts/Alerts/Watch-out-for-Misleading-Mailing-from-State-Record.aspx, from the North Carolina Attorney General's office.
Per GS 132-1.8 (g):
Any person preparing or filing a document for recordation or filing in the official records may not include a social security, employer taxpayer identification, drivers license, state identification, passport, checking account, savings account, credit card, or debit card number, or personal identification (PIN) code or passwords in the document, unless expressly required by law or court order, adopted by the State Registrar on records of vital events, or redacted so that no more than the last four digits of the identification number is included.
Any person has a right to request a register of deeds to remove, from an image or copy of an official record placed on a register of deeds' Internet Web site available to the general public or on an Internet Web site available to the general public used by a register of deeds to display public records, any social security, employer taxpayer identification, drivers license, state identification, passport, checking account, savings account, credit card, or debit card number, or personal identification (PIN) code or passwords contained in an official record. The request must be made in writing and delivered by mail, facsimile, or electronic transmission, or delivered in person, to the register of deeds. The request must specify the personal information to be redacted, information that identifies the document that contains the personal information and unique information that identifies the location within the document that contains the social security, employer taxpayer identification, drivers license, state identification, passport, checking account, savings account, credit card, or debit card number, or personal identification (PIN) code or passwords to be redacted. No fee will be charged for the redaction pursuant to such a request. Any person who requests a redaction without proper authority to do so shall be guilty of an infraction, punishable by a fine not to exceed five hundred dollars ($500.00) for each violation.